Requires Compliance Operations
Know what is current, what is expiring, and who needs to act.
Most pharmacies track licenses on a spreadsheet somebody owns, and the reminder is that person remembering to look. NotchRx keeps the same list, orders it by consequence, and tells the right person before something lapses.
Ordered by consequence
The page opens on everything, worst first.
What the issuing board calls anything but active, then what has lapsed, then what is lapsing, then what nobody has looked at, then everything settled. Expiration gets its own column, so a shelf of licenses reads as a column of dates the eye can run down.
28 credentials on file. 4 need attention.
Pharmacist license · M. Okafor
Verification owedOhio Board of Pharmacy · 03-118442
Expires in 11 days
CPR / BLS · J. Alvarez
American Heart Association
Lapsed 3 days ago
Technician registration · T. Reyes
VerifiedOhio Board of Pharmacy · T-90233
Expires in 46 days
Pharmacy permit · Store 114
VerifiedState board permit · location credential
Expires Nov 30
DEA registration · Store 114
ReviewedLocation credential
No expiration on file
- Pharmacist, technician, and intern licenses, with the issuing state normalized rather than typed free-hand.
- CPR, BLS, immunization, and any custom credential type your organization needs.
- Location credentials, including state board permits and DEA registrations.
- Responsibility configured at the staff, manager, or organization level.
- Proactive expiration reminders, on a cadence a chain can set once for every store it owns.
- An expiration waiver that excuses one lapse, requires a reason, and ends by itself the moment the date changes.
Two shelves, one page
A credential belongs to a person, or to the pharmacy itself.
What your people hold
Pharmacist and technician licenses, CPR and BLS cards, immunization certificates, and any credential type your organization defines. A personal license travels with the person if they leave.
What the building holds
State board permits, DEA registrations, and accreditations. Nobody holds these personally, and an inspector asks for them in the same breath as the licenses, so they sit on the same page, in their own section.
Reviewed is not verified
Two words we deliberately keep apart.
Reviewed means an administrator read the record and believed it. Verified means the issuing board was asked. Any pharmacy with Compliance Operations can do the first. Only the primary source verification module can write the second.
Every check records
- Who ran the check and on what date.
- Which body was asked, and by what method.
- What the board said the credential is: active, inactive, expired, suspended, revoked, or no record found.
- Anything adverse that came up, kept separately. A license can be active and still carry a consent agreement.
And checks accumulate
Verifications are never overwritten. A surveyor asks when each check was run and by whom, so every one is kept. A check can be voided with a reason, which undoes the stamp without erasing the history, and re-verifying afterward is a new check rather than a rewrite.
Bring your license spreadsheet.
We will show you what the same list looks like when the dates chase the right people instead of waiting to be noticed.